> When a new person joins a company, they have literally years and years worth of searchable content.
IF your company is paying to preserve it. At my not-very-tiny employer we only pay for something like 1 year of retention. I have no idea if that's a legal or financial decision, but either way it seems like a dumb one.
This is the exact reason we use Discord at my day job. Unlimited history for free. We still also get plenty of other integrations, webhooks, and bot-building for other automated things.
User account retention you mean? This is why I try to shy away from work-related conversations in private messages (only casual chat) and encourage everything to happen in channels, which in turn are preserved.
Definitely legal. In Teams our messages are only retained for 90 days. You have to create a team for messages to be stored permanently. Similar for surveillance footage. Fortune 50
If you are only required to keep data for one year and you keep it for 2 years, you can still be subpoenaed for that 2 year old data if you keep it. Thus, keeping data for longer than you are required is an increased business risk.
IF your company is paying to preserve it. At my not-very-tiny employer we only pay for something like 1 year of retention. I have no idea if that's a legal or financial decision, but either way it seems like a dumb one.